Director of Operations – McLean, VA
Director of Operations – McLean, VA
The Director of Operations reports to the Head of School and is responsible for all school operations and administrative processes to support the program and mission of the school. The Director of Operations is also a spokesperson who represents the school on and off campus and acts on behalf of the school by professionally and warmly interacting with all students, parents, teachers, staff, visitors and the community at large.
Personal Qualities The Ambleside School Director of Operations is first and foremost a lover of Jesus Christ, children and knowledge. Within this relational context, the Director of Operations is responsible to set and maintain a positive (high-joy), inspirational, and peacefully authoritative atmosphere throughout the school.
Ambleside School is a Christ-centered school whose operations, activities and curricula are motivated, informed and regulated by the Holy Bible and the School’s Statement of Faith. This position is considered a “minister” of Ambleside, in that it models, fosters and facilitates student’s connection to Christ and the School’s Christ-centered mission.
Personal qualities: spiritually mature in Christ, psychologically strong, service and others-oriented, teachable, loving towards all persons (children, teachers, parents), joyful, peaceful in and under authority, inspirational in leadership, growth-oriented, administratively excellent, resourceful, creative, patient, hungry to know and share knowledge/ideas, intelligent, thorough, punctual, flexible, collegial, articulate, and enthusiastic.
❖ Assist the Head of School in the implementation and oversight of all school operations in a manner consistent with the Ambleside philosophy.
❖ Oversee all of the administrative functions of the school and establish and train procedures where needed. These include legal compliance, human resources, financial oversight, student services, technology, etc.
❖ Oversee all governance requirements of the board, maintain institutional documents and support the administrative needs of the board as needed.
❖ Interface effectively and graciously with all school stakeholders (parents, students, board, teachers, staff, vendors, Ambleside Schools International, etc.) and resolve conflict according to Biblical principles.
Assist the Head of School in all administrative areas of process, policy and infrastructure to support the academic program. Responsibilities include, but are not limited to, the following areas:
❖ Manage the facility and the parent volunteer team responsible for its maintenance. Facility responsibilities include, but are not limited to, the following responsibilities:
➢ School grounds and play spaces (snow removal, safe outdoor play spaces, gardens and lawn maintenance)
➢ School Assets (office equipment, computers, furniture, storage, and inventory management, including curriculum inventory).
➢ Facility and student safety (government standards and requirements, building security
➢ On-site storage
➢ Event Setup/Breakdown/Sound
➢ Preparing the facility for the opening and closing of the school year.
❖ Work with our CFO to support the human resources needs of the school and assist the Head of School in recruiting and hiring faculty and staff:
➢ Written personnel procedures (legal compliance, anti discrimination, safety, fair employment practices, escalation policy, whistleblower policy)
➢ Information security and confidentiality
➢ Hiring Procedures (Recruiting, testing, background checks, conflicts of interest review, job descriptions, salary standards and regional comparisons)
➢ Employee benefits (Health, Retirement, Dental, FSA)
➢ Payroll (Contracts, work agreements, leave approval, unemployment, workers compensation, etc.)
❖ Assist our CFO/ bookkeeper in the oversight of the finances of the school, ensuring compliance with accounting standards in the following areas:
➢ Financial controls
➢ Recruiting and oversight of school bookkeeper (bank reconciliations, receipts and disbursements, payroll, etc)
➢ Monthly financial statements for the Head of School/ Board of Trustees
➢ Tuition Assistance Policy and Process
➢ Strategic financial planning
➢ Budget management
➢ Asset management
➢ 990 preparation with the CPA
❖ Manage the technology infrastructure, security, and assets
➢ Student Information System (FACTS) and Donor Management System
➢ Information protection, security and compliance.
➢ Technology policies
➢ Computers and software for teachers and staff
❖ Maintain Legal compliance in all areas of non-profit, school management (Corporate Status, HIPPA, FERPA, PCIDSS compliance, Liability Insurance, Records Retention Requirements, Student Health Procedures, Confidentiality and Protection of Parent/Student information, Child Protection and Safety policies and training)
❖ Oversee all processes to support the academic program of the school and create efficient use of volunteers and administrative systems:
➢ Student records (registration, onboarding, offboarding, dismissal, recommendations, emergency care forms, transcripts)
➢ Student health and safety (fire drills, safety inspections, health procedures)
➢ Volunteer oversight (Background checks, DMV records)
➢ Suppliers: Uniform, furniture, curriculum, supplies
➢ School communication infrastructure: Reports of Growth, Exams, Updates, Ambleside Notes, and the internal communication documents This Week and This Month
➢ Routine school processes (carpool, study hall, teacher office hours, etc)
➢ Materials for the classroom (timelines, pacing guides, student supplies, curriculum, etc.)
➢ Attendance procedures through FACTS
➢ Production of Reports of Growth and Exams
➢ Oversees the scheduling for Parent Teacher Conferences
➢ Substitute Teachers (recruiting and scheduling)
➢ Annual calendar preparation
➢ School Accreditation
❖ Oversee all the events of the school and create efficient systems (Shakespeare, Veterans Day, Christmas, Field Day, Special events, Field Studies, Chapels, Admission and Advancement events, etc.)
❖ Oversee the Ambleside Parent Volunteer program:
➢ Build school engagement through volunteers
➢ Develop a key group of parents who work as teams to support the functional areas of the school.
➢ Cultivate a spirit of community and care among parent volunteers
Salary Range: $20,000-$25,000
➢ Introductory knowledge of Charlotte Mason’s educational philosophy from the essay, “Children as ‘Persons,” (located at ambleside.org/employment-opportunities) and Ambleside Schools International videos at amblesideschools.com
➢ Previous administrative leadership experience. Experience with non-profit organizations or education operations preferred
➢ Exceptional written and verbal communication skills
➢ Solid business acumen, management, and problem-solving skills
➢ Competent computer literacy, including working knowledge of Microsoft Office, Google Apps, Student Information Systems, and Donor Management software.
➢ Strong interpersonal, time management and organizational skills
➢ CPR and first aid certification (provided by school if required)
➢ Free and clear results on federal and state background check
Monday through Friday and occasional Saturday, early morning and/or evening hours according to required school events and per the current year Instructional Calendar. Flexible hours during summer and holidays, but the position is full time, year round.
$55,000 – 70,000 depending on experience.